Inis Úll – Apple Isle Grove, ADF Bylaws

Inis Úll – Apple Isle Grove, ADF Bylaws as of November 21, 2015

 

Article 1 Grove Name and Mission Statement

 

1.1 Legal Name

The legal name of this Chartered Grove of the national organization, Ár nDraíocht Féin, A Druid Fellowship, Inc., (ADF), shall be Inis Úll – Apple Isle Grove, ADF (hereinafter referred to as “the Grove” or “Inis Úll”).

 

1.2 Mission Statement

Inis Úll seeks to serve the spiritual and intellectual needs of New York City and its suburbs through open and inclusive public Druidic ritual, religious support of the community in a Druidic way, fostering and promoting community for Pagans, regardless of path or tradition. To this end, the Grove shall offer classes and discussion groups in Druidic arts and lore, opportunities to enhance and deepen the spiritual development of our Membership, service to enhance and sustain our local communities and environments, and religious support of the community in the Druidic way (e.g., counseling, blessing, advising, environmental work, etc.).

 

1.2.1 Required Grove Duties

As per ADF governing documents, the Grove shall have the following required duties:

- Hold at least one meeting per month

- Complete at least one community service project per quarter

- Engage in active community outreach to attract new Members and make the general public in the local community aware of Inis Úll’s presence and open-to-the-public status

- Hold eight High Day rites per year that are open and inclusionary of the public

- File quarterly reports to the Mother Grove of ADF.

 

1.3 Cultural Focus

For the purpose of group cohesion and continuity of practice, the cultural focus of The Grove shall be primarily Celtic in nature. As such, rites shall be conducted to reflect said focus and intent, unless otherwise requested following the procedures outlined in section 1.3.2. and except as indicated in 1.3.1 below.

 

1.3.1 Official Grove High Day rites for Samhain, Imbolc, Bealtaine and Lughnassash shall remain Celtic in nature.

 

1.3.2 Other rites may be conducted in a manner representative of alternative Indo-European cultural foci at the discretion of the High Day rite planning committee.

 

Article 2 Calendar

 

2.1 For ceremonial, electoral, and fiscal purposes, as well as for the purposes of determining Grove Membership status, the calendar year shall begin and end each November 1st.

 

2.2 In the Druidic way we honor the eight common Neopagan High Days (sometimes referred to as quarter and cross-quarter days). These are Samhain, Winter Solstice, Imbolc, Vernal Equinox, Beltaine, Summer Solstice, Lughnassadh, and Autumnal Equinox as described by the ADF Mother Grove. The dates of these High Days are set by the Mother Grove in Article 3:2 of the National ADF bylaws.

 

2.3 For ceremonial purposes each High Day may be celebrated upon either the legal date, the astronomical date, or upon a date, within seven days of the astronomical date, mutually convenient to the participants of the particular celebration involved.

 

2.4 Other rituals and events may be scheduled at the convenience of the Membership, subject to such other requirements or restrictions as are set forth in these bylaws of the Grove.

 

2.5 Annual Meeting

 

2.5.1 The annual meeting of the Grove shall occur between Samhain and Winter Solstice. The date of the annual meeting shall be determined by the Executive Committee and shall be announced at least thirty days in advance of said meeting.

 

2.5.2 Attendance at the annual meeting is limited to Grove Members.

 

2.5.3 The purpose of the annual meeting shall be the election of Officers and to review the state of the Grove, its goals, and its activities. The election of Officers shall be conducted as defined in Article 4 of these bylaws. The annual Officers’ reports will include a summary of activities relevant to each Officer’s position, followed by discussion among the Membership. Other Grove business may also be taken up at this time.

 

Article 3 Membership

 

3.1 Membership Policy

Membership in Inis Úll is open to any person of good will.

 

3.2. Grove Member

A Grove Member is defined as a person who is a Member of ADF in good standing, who is officially associated with the Grove on the ADF database, who has attended at least four Grove High Days and four other Grove meetings in the preceding twelve month period or has been granted an official leave of absence, is current with their Grove dues, and has been voted in to Grove Membership. All Grove Members are entitled to vote in Grove elections. Each Grove Member shall have one vote plus one additional vote for each full year of active affiliation with the Grove up to a maximum of ten votes per Grove Member. The date from which said votes may have begun accumulating is Samhain, 2009.

 

3.2.1 Applying to become a Grove Member

Any person who is a current Member of ADF in good standing, has officially associated with the Grove on the ADF Membership database and has attended at least four Grove High days and four other Grove meetings may apply to the Executive Committee for Grove Membership. The Executive Committee shall then announce a vote on the application by current Grove Members to occur at the next Grove meeting. Should the motion to approve the Membership application be approved, the benefits of Grove Membership shall commence upon receipt of Grove dues.

 

3.2.2 Minors

No person under the age of 18 years shall become a Member of the Grove without

having submitted the “Minor’s Membership Application” that includes a notarized parental signature. In addition, at least one parent or legal guardian of said minor must either attend one High Day ritual or have a conference with the Executive Committee. Inis Úll reserves the right to withhold Membership from minors at its discretion. Should Membership be granted, the minor will be held to the same standards of conduct and comportment as all other Grove Members.

 

3.3 Dues

There shall be annual dues for Membership in the Grove. These dues shall be payable once annually or through a payment plan approved by the Executive Committee. The amount of these dues is set by the Executive Committee.

 

3.4 Minimum Grove Member Commitments.

 

3.4.1 All Grove Members commit to the following:

 

3.4.1.1 To coordinate one of the eight High Day rites per year. This shall include determining the location of and promoting the Planning Meeting, chairing the Planning Committee (defined as those who attend the Planning Meeting), securing the space for the rite, promoting the rite, ensuring that all rite roles are filled, ensuring that all items necessary for the rite will be available for the rite, attending the rite. Should there be more Members than High Days, Members may co-coordinate High Days and/or coordinate other rituals for the Grove; such co-coordination and/or additional rituals are subject to approval of the Executive Committee.

 

3.4.1.2 To coordinate one of the quarterly Community Service activities per year. This shall include determining what the specific activity shall be, scheduling and chairing any necessary Planning Meetings, ensuring that all that is needed for the success of the activity shall be done, promoting the activity, attending the activity. All projects are subject to approval of the Executive Committee. Should there be more Members than Quarters, Members may co-coordinate Community Service activities and/or coordinate additional community projects for the Grove; such co-coordination and/or additional projects are subject to approval of the Executive Committee.

 

3.4.1.3 To coordinate one Class or Study Group per year. This shall include scheduling and securing space for the Class or Study Group, choosing the topic of the Class or Study Group, teaching and/or leading the discussion on the selected topic. All Classes and Study Groups, including the proposed topics thereof, are subject to approval of the Executive Committee. Should there be more Members than Months, Members may co-coordinate Classes or Study Groups and/or coordinate additional educational activities for the Grove; such co-coordination and/or additional educational activities are subject to approval of the Executive Committee.

 

3.4.2 Members must schedule their commitments within ninety days of the Annual Meeting. New Members must schedule their commitments within ninety days of becoming Active. The Scribe shall maintain the schedule and ensure that Members fulfill their commitments.

 

3.4.3 Alternative forms of service may be approved by the Executive Committee on a case-by-case basis.

 

3.4.4 Waivers may be granted to Members for these Commitments by the Executive Committee on a case-by-case basis.

 

3.5 Revocation or Resignation of Membership

 

3.5.1 Conditions for Revocation

Any Grove Member may have their Membership revoked for actions disruptive to the Grove, as per Article 5 or by petition representing at least 2/3rds of the active Grove Membership. When a Member is under consideration for Membership revocation, the Member will be notified in writing by the Executive Committee, and will at that point be allowed to counter-petition or resign. If the Member does not resign, the Executive Committee may vote to suspend the Member’s voting privileges as soon as the next Grove meeting. The Executive Committee shall then vote upon Membership revocation at a private meeting thirty (30) days after notice is given. Membership dues will not be refunded to revoked Members.

 

3.5.2. Conditions for Resignation

Any Grove Member may resign their Membership at any time. The Grove Member should inform the Senior Druid of their intent to resign, so that their name may be removed from the Membership roster and any applicable mailing lists. Membership dues will not be refunded to resigned Members.

 

3.6 Inactive Members

Members shall be considered inactive if they fail to attend at least one High Day ritual and one other Grove activity per quarter for any two successive quarters. Upon becoming inactive, a Member shall lose all voting rights until active status is reinstated. Inactive Members who do not remain current with Grove dues shall no longer be considered Members of the Grove. Notwithstanding the preceding, the nine Members who have attended the greatest number of official Grove meetings (including High Day rites) and who are current with both ADF and Grove dues shall be considered active Members of the Grove.

 

3.6.1. Reactivation of Membership

A Grove Member who has been inactive for less than six months may become active again by attending at least one High Day ritual and one other Grove meeting within one quarter. Members who have been inactive for more than six months must request reactivation by a simple majority vote at a business meeting.

 

3.6.2. Membership Sabbatical

Members may choose to go on sabbatical at any time with prior approval of the Executive Committee. During this time, dues and attendance requirements may be waived. Such sabbaticals may not exceed one year.

 

3.7 Lapsed Members

Members shall be considered lapsed if they fail to pay their annual Grove dues in full or in compliance with a previously approved payment plan for two successive quarters. Upon becoming lapsed, the Member shall lose all voting rights until active status is reinstated through becoming current with dues. If a lapsed Member does not attend any rituals for six months, she or he shall no longer be considered a Member of the Grove. Lapsed Members who wish to rejoin the Grove are responsible for paying back dues up to, but not exceeding six months worth of dues. Members who resign from the Grove without having become lapsed are free to rejoin with no obligation to pay back dues.

 

3.8 Free Association and Confidentiality

Membership in Inis Úll is completely voluntary and confidential. No Member’s name, address, phone number, or any other identifying or contact information may be released to any person or organization outside the Grove (excepting the ADF national organization or Officers thereof in the course of their official duties) without their express written consent, subpoena by an authorized local, state, or federal court in the course of a criminal investigation or trial not withstanding. Members of the Grove may belong to any other civic, fraternal/sororal, or religious organization or club that they may wish to join, except as prohibited by ADF’s governing documents.

 

Article 4 Officers

 

4.1 Senior Druid

 

4.1.1 Duties

The duties of the Senior Druid shall include, but not be limited to:

- Convening and attending all Grove business meetings

- Acting as Interim Officer should the office of Scribe or Pursewarden become vacant

- Mediating any disputes between Grove Members, Officers, or Committees

- Preparing and submitting the Senior Druid’s Report to the Mother Grove of ADF on a quarterly basis

- Securing meeting space adequate to meet the needs of the Grove

- Coordinating quarterly community service

As necessary, the Senior Druid may delegate any of these responsibilities to other Grove Members.

 

4.1.2 Eligibility

Any Grove Member who is current and active within the Grove is eligible to run for Senior Druid.

 

 

4.1.3 Term Length

Term length shall be one year.

 

4.2 Scribe

 

4.2.1. Duties

The duties of the Scribe shall include, but not be limited to:

- Writing, maintaining, and presenting accurate minutes and attendance records of all Grove meetings

- Overseeing the election process for all Grove Offices

- Attending all Grove business meetings

- Maintaining an accurate Active and Inactive Membership Roster of all Grove Members (to include name, mailing address, phone number, email address, and anniversary dates of Membership in the Grove and ADF)

- Overseeing the development, production and distribution of any Grove literature

- Preparing and submitting quarterly Grove Activities Reports to the Mother Grove of ADF.

As necessary, the Scribe may delegate any of these responsibilities to other Grove Members.

 

4.2.2. Eligibility

Any Grove Member who is current and active within the Grove is eligible to run for Scribe.

 

4.2.3. Term Length

Term length shall be one year.

 

4.3 Pursewarden

 

4.3.1. Duties

The duties of the Pursewarden shall include, but be limited to:

- Maintaining and presenting an accurate ledger of the Grove’s financial records

- Attending all Grove business meetings

- Maintaining a Grove bank account in the name of Inis Úll – Apple Isle Grove, ADF when so directed by the Executive Committee.

- Overseeing all fund-raising activities

- Maintaining accurate records of all dues and donations collected by the Grove with receipts given for same upon request

- Maintaining accurate records of all Grove expenditures with receipts held for same

- Preparing and submitting quarterly Grove Financial Reports to the Mother Grove of ADF.

As necessary, the Pursewarden may delegate any of these responsibilities to other Grove Members.

 

4.3.2. Eligibility

 

Any Grove Member who is current and active within the Grove is eligible to run for Pursewarden.

 

 

4.3.3. Term Length

Term length shall be one year.

 

4.4 Grove Priests

 

4.4.1. Duties

The duties of a Grove Priest shall include, but are not limited to:

- Attending Grove Liturgy Meetings and providing guidance concerning ritual construction and execution

- Providing individualized attention to spiritual matters for Grove Members and the community at large

- Representing the Grove at local interfaith events

- Serving as a voice for the Grove on the ADF Clergy Council

- Offering guidance to the Grove and Executive Committee when requested.

The Executive Committee may request that more than one ADF Priest fill any or all of these roles, or it may create a Council of Priests to fulfill the above duties. Grove Priests and Councils of Priests are subject to the oversight of the Executive Committee.

 

4.4.2. Eligibility

Any Grove Member who is consecrated or ordained by ADF may become a Grove Priest at the invitation of the Executive Committee. Any Member thus invited may decline without prejudice.

 

4.4.3. Term Length

The term of office for Grove Priests is indefinite but may be terminated by the Executive Committee at any time.

 

4.5 Other Officers

As necessary, the Executive Committee may create other Grove Officer positions to serve the needs of the Grove. These positions shall be appointed and not elected, and may be terminated by the Executive Committee at any time.

 

4.6 Election Process

 

4.6.1 Nominations

Nominations for Grove Officers will be compiled by the Grove Scribe. Grove Members who wish to make a nomination must do so by notifying the Scribe of such nomination between six and two weeks prior to the Annual Meeting. The Scribe shall solicit acceptance from each Nominee before placing that Nominee on the ballot, excepting in the case of self-nomination, where acceptance is implicit.

 

4.6.2 Elections

Elections will be held each year at the Annual Meeting. Votes may be proxied in writing through a Grove Member or may be cast electronically (when available) or in writing. In all cases, abstention is considered a valid voting option.

 

 

4.6.3 Transfer of Office

Offices are transferred from the acting Grove Officers to the newly elected Grove Officers at the Annual Meeting.

 

4.7 Vacancy

In the event a Grove Officer resigns or is removed from office prior to the end of his or her

term or if any office is or becomes vacant for any reason, a special election shall be held. This election shall use the same requirements for office and voting procedures as listed in section 4.6 of this Article, excepting that the date for such an election shall be set by the remaining Members of the Executive Committee. Should the entire Executive Committee be vacant, the three most senior Members of the Grove shall set the date for the special election and shall appoint a Grove Member to fulfill the electoral duties of the Scribe as described above. The special election shall be for the remaining term(s) of the office.

 

4.8 Removal and Resignation of Officers

 

4.8.1 Removal

 

4.8.1.1 Any Officer deemed to be unsatisfactorily fulfilling his or her responsibilities as described in this Article shall be notified in writing by the other Members of the Executive Committee of such lapse. The Officer in question will be then given a written warning and a period of sixty days to rectify the situation. If at the end of that period, there is no improvement, the other Members of the Executive Committee may request the resignation of the Officer. If the Officer chooses not to resign, the other Members of the Executive Committee may vote to remove the Officer from his or her post.

 

4.8.1.2 Members may also present to the Executive Committee a petition representing at least 2/3rds of the votes of the active Membership declaring an Officer’s performance unsatisfactory. In such a case, a new election for the office shall occur within sixty days.

 

4.8.1.3 Members who have been removed from office may run for any office, including that from which they have been removed, provided that they meet the eligibility requirements for said office.

 

4.8.2 Resignation

Any Grove Officer who wishes to resign from office must submit in writing a formal letter of resignation from the position to all Grove Officers and the Administrator of ADF.

 

Article 5 Conduct and Comportment

 

5.1 The Grove reserves the right to exclude from any Grove activity any person whose presence creates a disruptive or hostile environment at that activity; such exclusion shall be at the discretion of the Executive Committee or said Committee’s designee. In addition, repeated disruptive conduct by a Grove Member may result in Membership being revoked by the Executive Committee.

 

5.1.1 Disruptive or abusive conduct does not include the temperate expression of disagreement, such as public or private written or verbal criticism of Inis Úll, ADF, or its leadership; vigorous debate over matters of scholarship, art, spirituality, or politics; the circulation of petitions to the Executive Committee; the organizing of other Members into voting blocs; nor mere lack of social skills.

 

5.1.2 Disruptive or abusive conduct does include the spreading of slander or libel against Inis Úll, ADF, or its leadership; bigoted communication or behavior; and active efforts to persuade Members to quit or dissuade non-Members from joining Inis Úll or ADF.

 

Article 6 Discrimination

 

6.1 Attendance at public or semi-public Grove activities shall not be denied to any person on the basis of age, race, ethnicity, sex, sexual or affectional orientation, gender status or identity, military status, disability, location of residence, employment, family status, or personal spiritual belief or path, provided that the individual is willing to participate in Grove activities in a polite and non-judgmental fashion.

 

6.2 Proven communication or behavior of a racist, sexist, homophobic, or otherwise bigoted manner directed towards either an individual or a group shall be grounds for punitive action by the Grove Officers, including, but not limited to suspension, expulsion, and banning from the Grove and all Grove activities.

 

6.3 Accessibility Policy

So that Inis Úll events shall be as widely accessible as possible, reasonable accommodations shall be given to anyone who requests them. “Reasonability” of accommodations shall be determined by the Executive Committee on a case by case basis. Any accommodations given to Grove Officers must not interfere with the duties of their offices, unless those duties have been previously delegated to another Grove Member.

 

Article 7 Committees, Subgroups, and Guilds

 

7.1 Executive Committee

The Executive Committee shall be comprised of the Senior Druid, the Grove Scribe, and the

Grove Pursewarden. For any meeting of the Executive Committee, except if it is specifically

noted to be a private meeting, any and all voting Members of the Grove may also attend

on a voluntary basis.

 

7.2 Ad Hoc Committees

Ad hoc Committees shall be formed as needed by the Executive Committee at its own behest or at the request of Grove Members. Such committees shall be of specific purpose and function, with a specific goal after which the committee shall be disbanded.

 

 

 

 

7.3 Standing Committees

Standing Committees shall be formed as needed by the Executive Committee at its own behest or at the request of Grove Members. These committees shall have a specific termination date or shall terminate at the Annual meeting.

 

7.4 Subgroups and Guilds

Any individual Grove Member may start a subgroup or guild to function within the Grove with approval of the Executive Committee.

 

7.5 Oversight

Any committee, subgroup or guild thus created is subject to oversight by the Senior Druid.

Oversight shall not specifically require attendance by the Senior Druid, but may require written reports to the Senior Druid if she or he is not in attendance.

 

Article 8 Non-Profit Nature of the Corporation

Inis Úll Grove, ADF is organized exclusively for charitable religious, educational and scientific purposes; including for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)3 of the Interval Revenue Code or a corresponding section of any future federal tax code.

No part of the net earnings of the Corporation shall inure to the benefit of, or be distributable to,

its Members, directors, Officers, or other private persons, except that the Corporation shall be

authorized and empowered to pay reasonable compensation for services rendered and to make

payments and distributions in furtherance of the purposes set forth in Article I of these by-laws.

No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or

otherwise attempting, to influence legislation, and the Corporation shall not participate in, or

intervene in (including the publishing or distribution of statements) any political campaign on

behalf of any candidate for public office.

Notwithstanding any other provisions of these by-laws, this Corporation shall not, except to an

insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of

the purposes of this Corporation.

Upon the dissolution of this Corporation, the Officers shall, after paying or making provision for

the payment of all the liabilities of the Corporation, dispose of all the assets of the Corporation

exclusively for the purposes of the Corporation in such manner, or to such organization or

organizations organized and operated exclusively for Neopagan religious, educational or

charitable purposes as shall at that time qualify as an exempt organization or organizations under

section 501(c)(3) of the Internal Revenue Code of 1954 as revised (or the corresponding

provision of any future United States Internal Revenue Law), as the Officers shall determine.

Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the

county in which the principal office of the Corporation is then located, exclusively for such

purposes or to such Neopagan organization or organizations, as said Court shall determine,

which are organized and operated exclusively for such purposes.

 

Article 9 Financial Records

All Members of Inis Úll Grove, ADF and of the ADF Mother Grove are entitled to see the Grove accounting records, to be made available by the Pursewarden. The Pursewarden will also provide such access to Grove financial records by government officials as required under applicable law. The Pursewarden will respect the confidentiality of individual donors and donations, as permitted under applicable law. Summary statements of receipts and disbursements will be regularly available. An annual report must be compiled at the end of each year.

 

Article 10 Amending the Bylaws

 

10.1 Proposing Changes

Proposed amendments to these bylaws may be made by written petition of any two or more active Grove Members to the Executive Committee. Petitions must be submitted in person at any official Grove meeting.

 

10.3 Discussion, Voting and Implementation

Proposed amendments will then be subject to a discussion and vote at a special meeting called by the Executive Committee to occur between thirty and sixty days after the petition has been received or at the annual meeting, whichever comes first. All Grove Members who are Active and current with their dues may vote on proposed changes to the bylaws. Votes may be cast in person, electronically (when available), in writing, or by written proxy through a Grove Officer. A petition has passed if it acquires positive votes totaling at least 2/3rds of the votes cast. Upon passage, it shall take effect thirty days after the vote was concluded.

 

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    Inis Úll – Apple Isle Grove, ADF Bylaws as of January 12, 2013  Article 1 Grove Name and Mission Statement 1.1 Legal Name The legal name of this Chart
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